What to Put on a Wedding Details Card: Wording Examples, Size and a Full Example

Your invitation tells guests who, when and where. A wedding details card answers everything else: where to stay, where to park, what to wear and how to reply. Knowing what to put on a wedding details card, and what to leave off, is what keeps your invitation clean and your inbox quiet. This guide covers every section, with wording examples you can copy, a full example card and the size we use.

What is a wedding details card?

A details card is a smaller card that sits behind the invitation in your suite. You’ll also see it called an information card, an insert or a “finer details” card; they’re all the same thing. It holds the practical information guests need to plan their day, so the invitation itself can stay elegant and uncluttered.

Think of it this way: the invitation is the announcement, the details card is the helpful friend who tells you where the car park is.

Do you need a details card for wedding invitations?

It isn’t essential, but it earns its place if any of these apply to your wedding:

• Guests will be staying overnight and need hotel suggestions.
• Your venue is rural, tricky to find or short on parking, or you’ve booked a coach or taxis.
• The ceremony and reception are in different places.
• You have a dress code beyond “smart”, or a request like flat shoes for a lawn ceremony.
• Your wedding is adults only, and you’d like to say so kindly.
• Some guests, often grandparents, won’t look at a wedding website.

Planning a short, local day where everyone knows the venue? You can skip it and put your website address or a QR code at the bottom of the invitation instead. Our stationery checklist explains which other pieces are optional.

What to put on a wedding details card

Here’s everything a details card can include. Most couples choose five or six sections; more than that and the card gets crowded.

Wedding details card wording examples

Copy, adapt and mix these. Keep each section to two or three short lines so it’s easy to read at a glance.

Headings

Accommodation

Travel and parking

Timings for the day

Dress code

Gift list

Asking for money rather than gifts? Our guide to how to ask for money as a wedding gift has more wording that feels warm rather than awkward.

Children

RSVP

Wedding website and QR code

Contact

A full wedding details card example

Here’s how it all fits together on one card, for a summer barn wedding where guests are staying over:

What size is a wedding details card?

There’s no single standard size for a details card. What matters is that it’s smaller than the invitation, so the suite layers neatly and each card peeks out from behind the one in front. In our Grace and watercolour wildflower suites, the three cards are deliberately three different shapes:

A 120 mm square comfortably fits five or six short sections in a readable size, as in the full example above. If your wording runs longer than that, it’s a sign some of it belongs on your website rather than in smaller type. The finished suite still fits a standard 5×7 envelope; our guide to choosing wedding invitations explains how size affects postage.

Details card vs wedding website: what goes where?

You don’t have to choose. The best approach is to use both: the details card carries what every guest needs at a glance, and the website holds everything longer, or anything that might change.

What to put on your wedding website

If you’re building a site alongside your stationery, these are the pages guests actually use:

• The essentials: date, venue, address and a map link.
• The schedule: arrival time through to carriages.
• Travel and accommodation: hotels, parking, taxi numbers and the nearest station.
• Dress code: say what it means in practice. “Smart garden party” might mean summer dresses, linen suits and shoes that cope with grass, plus a wrap for the evening.
• RSVP, with menu choices and dietary requirements.
• Gift list or honeymoon fund.
• FAQs: children, plus-ones, whether the ceremony is unplugged, and who to call on the day.

What not to put on a details card

• Information already on the invitation, such as the date and ceremony time.
• A long list of hotels or turn-by-turn directions. Two or three hotels and a postcode are plenty; the rest goes online.
• Anything likely to change, like a provisional schedule or a taxi firm you haven’t booked yet.
• Rules aimed at particular guests. Make who’s invited clear through the names on the envelope instead; our guide to addressing wedding invitations shows how.
• A gift request that leads the card. Keep gift wording gentle and lower down, never the first thing guests read.
• Details that differ for evening guests. Give evening guests their own card, or leave the daytime timings off theirs.
• Different dates on different cards. Check the RSVP date matches across the details card, RSVP card and website.

For the wording on the invitation itself, see our wedding invitation wording examples, which cover everything from formal to relaxed.

Invitation suites with a details card

Our Grace wildflower set and watercolour wildflower set both include a 120 mm square details card alongside the invitation and RSVP card, and our blue floral oval suite and pastel wildflower suite include a details card too. Every one is designed and handmade in our UK studio, and we’ll lay out whatever wording you like. Your digital proof usually arrives within 7 days, so you can check every line before anything is printed.

Want to see how much fits on the card before you decide? A sample pack shows you the invitation, details card and RSVP together. Standard samples are sent within 4 days, and personalised samples in about a week.