# What to Put on a Wedding Details Card: Wording Examples, Size and a Full Example

URL: https://gracefulstudio.co.uk/journal/what-to-put-on-wedding-details-card · Updated 2026-10-20 · By Beth

**Short answer:** A wedding details card, or information card, holds the practical information that would crowd your invitation: accommodation, travel and parking, timings for the day, dress code, gift list, children policy, how to RSVP and your wedding website or QR code. Choose the five or six sections your guests need most and leave the rest to your website.

Your invitation tells guests who, when and where. A wedding details card answers everything else: where to stay, where to park, what to wear and how to reply. Knowing what to put on a wedding details card, and what to leave off, is what keeps your invitation clean and your inbox quiet. This guide covers every section, with wording examples you can copy, a full example card and the size we use.

## What is a wedding details card?

A details card is a smaller card that sits behind the invitation in your suite. You’ll also see it called an **information card**, an insert or a “finer details” card; they’re all the same thing. It holds the practical information guests need to plan their day, so the invitation itself can stay elegant and uncluttered.

Think of it this way: the invitation is the announcement, the details card is the helpful friend who tells you where the car park is.

## Do you need a details card for wedding invitations?

It isn’t essential, but it earns its place if any of these apply to your wedding:

- Guests will be **staying overnight** and need hotel suggestions.
- Your venue is **rural, tricky to find or short on parking**, or you’ve booked a coach or taxis.
- The **ceremony and reception are in different places**.
- You have a **dress code** beyond “smart”, or a request like flat shoes for a lawn ceremony.
- Your wedding is **adults only**, and you’d like to say so kindly.
- Some guests, often grandparents, **won’t look at a wedding website**.

Planning a short, local day where everyone knows the venue? You can skip it and put your website address or a QR code at the bottom of the invitation instead. Our [stationery checklist](https://gracefulstudio.co.uk/journal/wedding-stationery-checklist-uk) explains which other pieces are optional.

## What to put on a wedding details card

Here’s everything a details card can include. Most couples choose **five or six sections**; more than that and the card gets crowded.

| Section | What to include | Worth including if… |
| --- | --- | --- |
| Accommodation | Two or three nearby hotels, with distance from the venue and any booking code | Guests are staying over |
| Travel and parking | Parking, taxis, shuttle or coach times, nearest station | The venue is rural or parking is limited |
| Timings | Arrival, ceremony, wedding breakfast, evening and carriages | Your day has a long gap or a late finish |
| Dress code | One clear line, plus any practical notes | You’d like guests to dress a certain way |
| Gift list | A gentle note and where to find your list or fund | You have a gift list or honeymoon fund |
| Children | Whether children are invited | Your wedding is adults only |
| RSVP | Reply-by date, how to reply, dietary needs | There’s no separate RSVP card |
| Website or QR code | Your wedding website address or a scannable code | You have a website with more detail |
| Contact | A name and phone number or email for questions | Always useful |

## Wedding details card wording examples

Copy, adapt and mix these. Keep each section to two or three short lines so it’s easy to read at a glance.

### Headings

Heading ideas for the top of your card:

> It’s all in the details…
> The finer details
> Good to know
> Everything you need to know
> Details

### Accommodation

Nearby hotels:

> Accommodation
> The [Hotel Name], [Town] (5 minutes’ drive)
> The [Second Hotel], [Town] (15 minutes’ drive)
> Please book early, as rooms are limited in August

Rooms held at a hotel:

> Staying over?
> We’ve reserved rooms at The [Hotel Name]
> Quote ‘Taylor–Evans wedding’ when booking
> by 1st March 2027

### Travel and parking

Parking and taxis:

> Getting there
> Free parking is available at the venue
> Cars can be left overnight and collected by 11am
> Taxis are booked for midnight; please let us know if you’d like a seat

Coach from the church:

> Travel
> A coach will take guests from St Mary’s Church
> to the reception at 3.15pm, returning at midnight

![Watercolour wildflower wedding invitation for Isabella Davies and James Lewis at The Ashes Barns, with an RSVP card and an ‘It’s all in the details’ card listing the location, two hotels and the wedding website, surrounded by wildflowers, lilac silk ribbon and a dip pen](https://gracefulstudio.co.uk/products/watercolour-wildflower-wedding-invitation/watercolour-wildflower-wedding-invitation-1.jpg)

### Timings for the day

Order of the day:

> The day
> 1.30pm  Guests arrive
> 2pm  Ceremony
> 3pm  Drinks and canapés on the lawn
> 5pm  Wedding breakfast
> 7.30pm  Evening reception
> Midnight  Carriages

### Dress code

Dress code options:

> Dress code: Formal. Suits and ties, dresses or jumpsuits
> Dress code: Black tie
> Dress code: Smart garden party. Bright colours very welcome
> The ceremony is on the lawn, so you may prefer flat shoes or block heels

### Gift list

Gentle gift wording:

> Gifts
> Your company on our wedding day is the greatest gift of all.
> If you would like to give something, a small contribution
> towards our honeymoon would be very much appreciated.

Gift list:

> Gifts
> Having you with us is all we could wish for.
> For those who have asked, our gift list can be found on our website.

Asking for money rather than gifts? Our guide to [how to ask for money as a wedding gift](https://gracefulstudio.co.uk/journal/how-to-ask-for-money-wedding-gift-uk) has more wording that feels warm rather than awkward.

### Children

Adults only:

> We love your little ones, but we’ve chosen to make
> our wedding an adults-only celebration.
> We hope this gives you a night off to relax and dance with us.

Babes in arms:

> Our celebration is adults only, with the exception of
> babes in arms and our immediate family.

### RSVP

RSVP:

> RSVP
> Please reply by 1st May 2027
> using the card enclosed or on our website,
> letting us know of any dietary requirements

### Wedding website and QR code

Website or QR code:

> More information
> For travel, menus and everything else, visit our wedding website
> www.[your-wedding-website].co.uk
> or scan the code below

### Contact

Contact:

> Any questions?
> Call or message Jess on 07700 900123

## A full wedding details card example

Here’s how it all fits together on one card, for a summer barn wedding where guests are staying over:

Full example details card:

> It’s all in the details…
> 
> Accommodation
> The [Hotel Name], [Town] (5 minutes)
> The [Second Hotel], [Town] (15 minutes)
> 
> Getting there
> Free parking at The Ashes Barns · taxis booked for midnight
> 
> Dress code
> Smart garden party, with flat shoes for the lawn
> 
> Gifts
> Your company is the greatest gift; for those who have asked, our gift list is on our website
> 
> RSVP
> Please reply by 1st May 2027 with any dietary requirements
> 
> More information
> www.[your-wedding-website].co.uk

Notice what’s missing: the date, time and venue. They’re already on the invitation. Only repeat the venue if the reception is somewhere different from the ceremony.

![Pastel wildflower wedding invitation for Thea and Harry at Rosedew Farm with an ‘It’s in the details’ card covering accommodation, RSVP and the wedding website, on handmade paper with sweet peas, forget-me-nots, blue silk ribbon and vintage stamps](https://gracefulstudio.co.uk/products/pastel-wildflower-wedding-invitation-suite/pastel-wildflower-wedding-invitation-suite-1.jpg)

## What size is a wedding details card?

There’s no single standard size for a details card. What matters is that it’s **smaller than the invitation**, so the suite layers neatly and each card peeks out from behind the one in front. In our Grace and watercolour wildflower suites, the three cards are deliberately three different shapes:

| Card | Size | Shape |
| --- | --- | --- |
| Invitation | 5×7 inches (127 × 178 mm) | Portrait |
| **Details card** | **120 × 120 mm** | Square |
| RSVP card | A7 (105 × 74 mm) | Landscape |

A 120 mm square comfortably fits five or six short sections in a readable size, as in the full example above. If your wording runs longer than that, it’s a sign some of it belongs on your website rather than in smaller type. The finished suite still fits a standard 5×7 envelope; our guide to [choosing wedding invitations](https://gracefulstudio.co.uk/journal/how-to-choose-wedding-invitations-uk) explains how size affects postage.

![Grace wildflower invitation suite stacked in layers, with the 5×7 invitation for Charlie and Jessica at the back, a square ‘It’s in the details’ card in the middle and an RSVP card at the front, held with a gold clip on a dusty pink envelope](https://gracefulstudio.co.uk/products/grace-wildflower-wedding-invitation-set/grace-wildflower-wedding-invitation-set-6.jpg)

## Details card vs wedding website: what goes where?

You don’t have to choose. The best approach is to use both: the details card carries what every guest needs at a glance, and the website holds everything longer, or anything that might change.

| Information | On the details card | On your wedding website |
| --- | --- | --- |
| Accommodation | Two or three nearest hotels | Full list, links, prices and booking codes |
| Travel | Parking and taxis in one line | Maps, train times, coach pick-up points |
| Timings | Key times, if helpful | The full order of the day |
| Dress code | One line | Outfit ideas, footwear, what to bring if it rains |
| Gifts | One gentle sentence | Your gift list or fund link |
| RSVP | Reply-by date and how to reply | The online form, with menu choices and dietary needs |
| Questions | A contact name | An FAQ page |

### What to put on your wedding website

If you’re building a site alongside your stationery, these are the pages guests actually use:

- **The essentials**: date, venue, address and a map link.
- **The schedule**: arrival time through to carriages.
- **Travel and accommodation**: hotels, parking, taxi numbers and the nearest station.
- **Dress code**: say what it means in practice. “Smart garden party” might mean summer dresses, linen suits and shoes that cope with grass, plus a wrap for the evening.
- **RSVP**, with menu choices and dietary requirements.
- **Gift list** or honeymoon fund.
- **FAQs**: children, plus-ones, whether the ceremony is unplugged, and who to call on the day.

## What not to put on a details card

- **Information already on the invitation**, such as the date and ceremony time.
- **A long list of hotels** or turn-by-turn directions. Two or three hotels and a postcode are plenty; the rest goes online.
- **Anything likely to change**, like a provisional schedule or a taxi firm you haven’t booked yet.
- **Rules aimed at particular guests.** Make who’s invited clear through the names on the envelope instead; our guide to [addressing wedding invitations](https://gracefulstudio.co.uk/journal/how-to-address-wedding-invitations-uk) shows how.
- **A gift request that leads the card.** Keep gift wording gentle and lower down, never the first thing guests read.
- **Details that differ for evening guests.** Give evening guests their own card, or leave the daytime timings off theirs.
- **Different dates on different cards.** Check the RSVP date matches across the details card, RSVP card and website.

When your proof arrives, read the details card with your venue’s booking confirmation in front of you. Postcodes, parking rules and carriage times are the details most likely to be slightly wrong.

For the wording on the invitation itself, see our [wedding invitation wording examples](https://gracefulstudio.co.uk/journal/wedding-invitation-wording-examples-uk), which cover everything from formal to relaxed.

## Invitation suites with a details card

Our [Grace wildflower set](https://gracefulstudio.co.uk/shop/wedding-invitations/grace-wildflower-wedding-invitation-set) and [watercolour wildflower set](https://gracefulstudio.co.uk/shop/wedding-invitations/watercolour-wildflower-wedding-invitation) both include a 120 mm square details card alongside the invitation and RSVP card, and our [blue floral oval suite](https://gracefulstudio.co.uk/shop/wedding-invitations/blue-floral-oval-wedding-invitation-suite) and pastel wildflower suite include a details card too. Every one is designed and handmade in our UK studio, and we’ll lay out whatever wording you like. Your digital proof usually arrives within 7 days, so you can check every line before anything is printed.

Want to see how much fits on the card before you decide? A sample pack shows you the invitation, details card and RSVP together. Standard samples are sent within 4 days, and personalised samples in about a week.

Questions:

- **What do you put on a wedding details card?** The practical information guests need to plan: accommodation, travel and parking, timings for the day, dress code, gift list, whether children are invited, how and when to RSVP, your wedding website or QR code, and a contact for questions. Choose the five or six that matter most.
- **Do you need a details card for wedding invitations?** Not always. It’s worth including if guests are staying overnight, the venue is rural or short on parking, you have a dress code or an adults-only policy, or some guests won’t use a website. For a short local day, a website link on the invitation is enough.
- **What size is a wedding details card?** There’s no single standard, but it should be smaller than the invitation so the suite layers neatly. In our Grace and watercolour wildflower suites the details card is 120 mm square, with a 5×7 invitation and an A7 RSVP card.
- **Should the RSVP date go on the details card?** If you have a separate RSVP card, the date belongs there, though repeating it on the details card is fine as long as both match. If there’s no RSVP card, put the reply-by date and how to reply on the details card.
- **Can you put a QR code on a wedding details card?** Yes. A QR code linking to your wedding website or online RSVP is a neat way to keep the card short. Print the web address underneath as well, for guests who’d rather type it, and test the code on your proof.
- **Is it rude to put gift information on a details card?** No, many guests are grateful to know. Keep it to one gentle sentence, put it lower down the card rather than first, and point to your website for the full list or fund.
- **What’s the difference between a details card and a wedding website?** The details card carries the essentials every guest needs at a glance, in print. The website holds longer or changeable information: full hotel lists, maps, the order of the day, menu choices and FAQs. Most couples use both.
- **What should you not put on a wedding details card?** Information already on the invitation, long hotel lists or directions, anything likely to change, rules aimed at particular guests, and a gift request as the first line. Make sure dates match across every card and your website.

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